Why Implement Automation in Supplier Quote Requests?
The process of preparing and sending requests for quotes (RFQs) to suppliers can be time-consuming for procurement departments.
This often forces teams to limit the number of suppliers they contact, select from a small pool of offers that arrive on time, and accept quotes without having enough time to negotiate prices effectively.
By automating this task, procurement departments can:
- Request quotes from a larger number of suppliers.
- Choose from a wider selection of offers.
- Gain the time needed for proper price negotiations.
How We Used Automation
At Wetraba, we implemented a smart solution to streamline the RFQ process.
Here's how it works:
- BOM Analysis: The automation starts by analyzing the Bill of Materials (BOM) provided by the production department. The system prompts the operator to select preferred suppliers for the different materials.
- Sending RFQs: Once the supplier list is confirmed, the automation sends RFQs to the chosen suppliers, attaching the necessary drawings, graphs, and other supporting documents.
- Offer Analysis & Data Entry: The system analyzes the incoming offers, updates the procurement data in the ERP system (Odoo, Navision or SAP), and provides a clear overview of all offers received.
- Order Placement: Finally, once one of the team members confirms a supplier, the system automatically places the order, completing the process efficiently.
Benefits
By automating the RFQ process, procurement teams save valuable time, increase their options, and gain the ability to negotiate better prices—all of which contribute to significant cost savings and operational efficiency.
Automation transforms what was once a tedious, manual task into an automated, streamlined workflow.